Vacation Bound? Learn How To Set Up The Perfect Out Of Office Reply In Outlook!

Out of Office reply is a way to inform people that you’re not available and may not be able to respond to their emails right away. Outlook provides easy and quick steps to create an out of office reply. Here’s a step-by-step tutorial on how to create an out of office reply in Outlook.

Step 1: Launch Microsoft Outlook on your computer and click on the “File” tab located at the top-left corner of the screen.

Step 2: Select the “Automatic Replies (Out of Office)” option.

Step 3: In the “Automatic Replies” window, activate the “Send automatic replies” option. You can also set the duration of your out of office reply by selecting the “Only send during this time range” checkbox and set the start and end dates.

Step 4: Type your message in the “Inside My Organization” box. This message will be sent to people within your organization.

Step 5: If you want to send a different message to people outside your organization, select the “Outside My Organization” tab and type your message.

Step 6: Once you have completed writing your messages, click on “OK” to save and activate your out of office reply.

FAQs about How to Create an Out of Office Reply in Outlook

Q1. Can I customize the time range for my out of office reply?

Yes, you can customize the time range for your out of office reply. When you’re creating your automatic reply, select the “Only send during this time range” checkbox and set the start and end dates.

Q2. Can I set a different out of office reply for people outside my organization?

Yes, you can set a different out of office reply for people outside your organization. When you’re creating your automatic reply, select the “Outside My Organization” tab and type your message.

Q3. Can I set different out of office replies for different occasions?

No, you can only set one out of office reply at a time in Outlook. However, you can change the message whenever you need to by following the same steps as above.

Q4. Can I preview my out of office reply before sending it?

Yes, you can preview your out of office reply before sending it by clicking on the “Preview” button located at the bottom of the “Automatic Replies” window.